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Senior Admin Assistant

Bengaluru, Karnataka
Posted: 28 January, 2019

Job Descriptoin

  • Providing administrative support to the Senior Executives which includes:

Manage Outlook calendars, support appointments, meetings, events and business travel, schedules,

  • Visitor management and their Executive visits including Internal & External visitors,
  • Booking of flight tickets, accommodation, and relocation arrangements for New Hire. Space management for the new joiners. Domestic and international business travel arrangements, on-going logistics for Global visitors.
  • Internal/external events and meetings such as employee meetings, workshops, conferences, leadership events, Team offsite and customer’s meetings.
  • Support team with Org charts, setting up WebEx, skype for business meetings, Video conference meetings. Ensure Conference room resources are maintained and available take action items, maintain a list and follow up as needed.
  • Coordinating all hands meetings and other internal meetings, end to end arrangement and management of Global Visitors.
  • Monthly meetings with Global/internal EAs, REW team, transportation team, ERT team.
  • Raising Purchase Request as and when request arise from team, work closely with sourcing & finance team till the PO is closed.
  • Work closely with travel desk team on all travel request – domestic & international travel, flight bookings, accommodation, visa processing, and submission of documents.
  • Support few onsite senior directors with expense reporting and submission of bills on expense portal - Concur
  • Work closely with HR team on new joinees & exit of employees, travel documents for employees for applying for specific visa.
  • Work closely with REW team on seating arrangements, training room bookings as per team’s request
  • Attend to day to day logistics request from the team.

VMware - 9 days ago

How to Apply?